FishLadder’s Payroll Solution

With FishLadder’s payroll service, payday is just a few clicks away. Our web-based payroll management system makes payroll and payroll administration simple.

For our Client, the Employer – Web-based payroll

Designed to make our clients’ lives easier, our sophisticated, yet easy to use client data entry and payroll reporting interface is available anytime, anywhere. All you need is a web-browser and internet access.

We also understand you cannot trade security and confidentiality for convenience. That's why we provide multiple layers of security. Specifically, our payroll system is built on the solid foundation of Millennium payroll software. It is brought to you through the web with the security of 1024-bit encryption for all data transmission. Security extends within your users as well. Individual users can be setup with restrictions based on user roles and types of data you want the individual be able to see or modify. Rest assured your payroll data is always secure with FishLadder.

Did we mention flexibility? Our system is one of the most feature-rich systems ever designed specifically for small and mid-sized businesses. Quickly access and modify your employee’s demographics, pay and deduction elements, as well as company payroll and HR information, such as department structure, benefits, vacation accrual policies and more. The FishLadder payroll system also features customizable payroll entry screens, time clock imports, manual check writing capabilities and the ability to preprocess and preview your payroll. This means it’s not only easy, it’s done right the first time.

Our payroll processing is a complete start to finish solution. Payroll processing consists of check calculation, tax calculation, report generation, new hire reporting, check signing and sealing. Our payroll processing tools allow users to utilize features such as our pre-process payroll register, unlimited paychecks per employee, unlimited earnings and deduction codes and unlimited, free, direct deposit transactions.

Eliminate some of the work for your accounts payable department by letting us write payroll checks on our bank account or handle your garnishment checks. FishLadder can provide checks to a third party vendor or agency based on payroll deductions.

Direct Deposits
FishLadder provides an unlimited number of direct deposits into different accounts at different financial institutions, per employee. Your employees can choose to have their pay divided by either static amounts or percentage of net pay into separate accounts.

Workers Compensation Calculation
Because Workers’ Compensation premiums vary based on payroll volume, most carriers and agents write policies with premiums that are estimated. Unfortunately this often results in business owners paying additional premiums at the end of the year, because their payroll was higher than expected. If payroll is lower, they get money back because they essentially overpaid throughout the year.

With FishLadder’s fully integrated pay-as-you-go (PAYG) program, your premium is calculated and paid with each payroll. This is ideal for businesses that are seasonal or have fluctuations in staffing throughout the year.  If your workers’ compensation premium is audited, it often can happen at our office and it all cases, we always are available to assist.
This cash flow management tool allows business owners to align resources and pay only for the coverage they need on a per pay period basis. It eliminates large deposits and minimizes annual audits because the program is based on actual payroll rather than on projections. No more huge pre-payment estimates or lump sum catch-ups on the prior year’s changes. If cash management is important to your business, ask us about the FishLadder PAYG workers’ compensation program today.

Paperless Payroll
Should you choose, you can elect to not receive payroll reports printed with payroll checks and deposit stubs each pay period. Instead, you can generate reports using our powerful payroll software at your location at any time for any date range, eliminating unnecessary paper.  Additionally, if all employees are using a form of electronic payment, you can print payment vouchers directly to your printer and eliminate all delivery concerns.

For our Clients’ Employees
Through our secure employee self service (ESS) module, employees can quickly access and view, via their web-browser, information about current and prior paychecks including earnings, vacation balances, benefit accruals, direct deposit and more.

For our Clients’ HR Department or Payroll Administrators
We provide HR and Payroll with the tools they need to do their jobs quickly and effectively. More specifically, our system provides the following:

General Features
•    Secure web-based access, anytime, anywhere
•    Completely modifiable employee profile including demographics, department and position, rates and autopays, deductions, taxes, labor distribution, accruals and direct deposits
•    Complete access to company information including demographics, department structure, earnings, deductions, taxes, and much more
•    Quick data entry
•    Customizable payroll entry screens
•    Time clock imports
•    Preprocess register
•    Manual check capability for checks needed outside of the regular payroll cycle
 

Reporting – Dozens of standard payroll reports available online
•    Choose from a variety of date ranges, including prior or across years
•    Multiple output options including hard copies, electronic data files and e-mail
•    Multiple output formats including PDF, Word, Excel, and CSV
•    Report writer for creating custom reports
 

HR Features
•    Five Levels of Organizational Setup
•    Track Education Levels
•    Track Dependents
•    Emergency Contacts
•    Events tracking
•    EEOC Classification
•    Union Affiliation
•    Performance Review Tracking
•    Employee Self Service
•    Tip allocation with date sensitive and calculation options
•    Automatic GTL calculation
•    Secure local printing
•    Auto extend calendar payroll
•    Job costing
•    Unlimited direct deposits
•    Smart taxes including date sensitive and up-to-date Federal, State, and Local taxes
•    Print checks in almost any order
 

Direct Deposit
•    FishLadder offers the option of direct deposit which is a safe, fast, convenient, cost effective way to pay your employees
•    Unlimited direct deposit transactions of employee's net pay or partial pay to any participating ACH financial institution in the country
•    Automatically deposited in a designated bank account or across many accounts
•    Fewer checks to print and store
•    No signatures are required
•    Lost and stolen checks are eliminated
•    Lower costs for your company. Companies report savings of more than 40 cents in processing costs for each paper check converted to direct deposit
•    Reduces errors
•    Account reconciliation is greatly simplified since your account statement will have a single dollar amount for the total amount of the direct deposit transactions, versus individual checks to reconcile
•    Less risk of fraud
•    The chance of having a problem with a check is 20 times greater than with direct deposit
•    Helps your company attract the top employees
 

New Hire Reporting
•    New Hire reporting is the process mandated by federal law by which you, as an employer, report information on newly hired employees to a designated state agency within 20 days of the date of hire. Our New Employee Wizard makes processing a new hire easy and each new hire will appear on the New Hire Report
•    FishLadder transmits all new hires to the appropriate states on your behalf, ensuring you are in compliance with current legislation
 

Garnishments
•    Garnishment processing is just one more way FishLadder takes the hassle out of payroll. Our system will automatically deduct the necessary deductions from your employees check. FishLadder then timely and accurately reports and remits the withholdings to the appropriate agency on your behalf
 

Time Off Accruals
•    Our system is extremely robust and flexible when it comes to tracking time off policies. Accrual balances can also be printed on your employees checks at your option
General Ledger
•    Automatically create the journal entries for integration with most modern general ledger accounting systems
•    Monitor your general ledger at anytime and receive reports on a frequency determined by you
 

Payroll Tax Service

FishLadder’s tax filing service can take the entire payroll tax burden off your shoulders. Why should you be concerned about constant payroll tax code modifications, ever changing deposit schedules and the introduction of new taxing agencies? Let the experts at FishLadder take care of all your payroll tax needs.

FishLadder will impound your tax liabilities and make the required payments to the correct agencies on time. Included in our Full Tax Service is: EFTPS mandated tax payments to Federal and State agencies, New Hire Reporting for all states, electronic wage reporting and complete quarterly and annual tax form filing.  
•    FishLadder's tax service eliminates the worry of meeting tax deadlines and incurring costly penalties
•    Other features include:
    Income tax payment and filings services for federal
    All 50 states and
    Most local jurisdictions
•    Filings and payments of all quarterly and annual state unemployment obligations
•    Filing of all quarterly and annual withholding reconciliation (federal, state, and local)
•    Employer and employee copies of W2's
•    Filing of all W2's with the Social Security Administration

How do we get started and what’s the charge for Payroll Services?

In order to accurately price our payroll services we need to know a little more about your business and what services you're interested in. Rest assured, our prices, especially compared to the larger players, like ADP, Paychex and Gevity are very affordable.  Click here to start your online payroll services quote.